The U.S. Embassy Grants Program

The U.S. Embassy in Ankara announces its country-wide Grants Program. Funding is available to support projects that address one or more of the following key bilateral themes:

• Support Shared Security – Projects for consideration in this category could/should support and advance cooperation between the United States and Turkey on defeating ISIS/DAESH and other extremist groups; projects in Turkey that support advancing stability in Syria; all facets of counterterrorism efforts; and transnational crime. Also, projects that support and advance cooperation between the United States and Turkey in NATO and other multilateral security organizations.

• Strengthen Economic Prosperity: Promoting Innovation and Fostering Entrepreneurship – Depending on the level of entrepreneurial opportunity and ability in the targeted region(s) for the activity, proposals here could include trainings to introduce the concept and principles of entrepreneurship, promote networking and mentorship opportunities, provide small-and-medium enterprise (SME) development planning, teach marketing and outreach techniques, foster research and development/innovation, etc.

• Reinforce Democratic Values: Media – Proposals should support journalists and/or citizen journalists through trainings or activities to bolster media literacy, investigative journalism, social media/internet publishing, research and fact checking, documentary filmmaking, visual or other storytelling, etc.

• Reinforce Democratic Values: Freedom of Expression and Public Discourse – Proposals should focus on activities to encourage cultural and arts exchanges to promote public discourse and freedom of opinion, such as through innovative forms of creative expression, reaching and teaching underserved audiences (e.g., ethnic or religious minorities, LGBTI, youth or women), encouraging respect of cultural and social diversity, pluralism and equity in cultural life and policy.

• Foster Turkish and U.S. Ties – Proposals for programs developing American Studies, English language teaching/learning, STE(A)M education among Turkish youth and encourage study in the United States will be considered under this category.

Call for Proposals is now OPEN as of November 5, 2018

Call for Proposals will CLOSE on December 17, 2018, 10:00 AM Turkey Time

Notice for Funding Opportunity

IMPORTANT NOTE

Due to the heavy workload, we are not able to accept telephone inquiries. If you have any questions about the grant application process, please submit your questions in English to GrantsTurkey@state.gov before 17:00 on November 30, 2018.

Who can apply?

Legally registered non-profit organizations such as associations (dernek) or foundations (vakıf) and individuals operating in Turkey. The Mission cannot give grants to commercial firms, not-for-profit firms, municipalities, or government establishments. Non-profit higher educational institutions (universities) can apply. All applicants including non-profit organizations and higher educational institutions must obtain a DUNS number, NCAGE code and register with www.SAM.gov This does not apply to individuals. For instructions on how to obtain a DUNS number, NCAGE code and register with www.SAM.gov, check the “Additional Resources” section of the Embassy’s Grant Opportunities webpage https://tr.usembassy.gov/education-culture/grant-opportunities/

Organizations or individuals with an existing, open grant with the U.S. Embassy to Turkey are ineligible to apply for additional grants until the existing grant is closed.

How much?

The total amount requested per grant cannot exceed $100,000.  Minimum amount for a grant is $5,000. Staffing costs should not exceed 25% of the total budget requested from the U.S. Embassy. The budget must be submitted in U.S. dollars.

How to apply?

Applications must be submitted in English; applications submitted in Turkish will not be accepted. For an application to be considered eligible upon technical review, all mandatory documents must be submitted. Any documents missing would cause the application to be considered ineligible and will not be subject to further evaluation.

Mandatory Documents

  1. SF424 Forms: Please make sure to submit all three SF424 forms 
  • Form SF424 (Application for Federal Assistance for organizations) if applying as an organization or form SF-424-I (Application for Federal Assistance for individuals) if applying as an individual.
  • Form SF424A (Budget Information for Non-Construction programs)
  • Form SF424B (Assurances for Non-Construction programs)
  1. Budget Justification Narrative: There is no specific form for this; any format is acceptable. Explain how and why a budget line item helps to meet the project deliverables. In other words, describe each of the budget expenses as to how the costs were estimated and justify the need for the cost. Include information about your project’s scalability. For example, can your budget increase or decrease based on such factors as the number of participants or geographic spread? Note that increased budget flexibility can increase a proposal’s competitiveness.
  1. Grant Request Form: Please use the Grant Request form provided under the “Docs & Forms for Applicants” section of the Embassy’s Grant Opportunities webpage https://tr.usembassy.gov/education-culture/grant-opportunities/ The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to achieve. Please do not exceed the character limits.
  1. Attachments: 

4.1. Legal registration documents of non-profit organizations

  • One page CV or resume of each key personnel who are proposed for the program
  • Letters of support from project partners describing the roles and responsibilities of each partner or a Memorandum of Understanding among all partners (if applicable)
  • Official permission letters, if required for project activities
  • If your organization has a NICRA and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.

All applications must be submitted electronically to GrantsTurkey@state.gov by the deadline of December 17, 2018 at 10:00 (Turkey time).

Applications sent via cloud transfer systems and applications received after the deadline (December 17, 2018 10:00 AM Turkey time) will not be processed.

Applicants are only allowed to submit one proposal per organization/individual. If more than one proposal is submitted from an organization/individual, all proposals from that institution/individual will be considered ineligible for funding.

Shortlisted applicants may be asked to provide additional documentation.

How are proposals evaluated?

Projects should have a public teaching/public dialogue or educational component. Applications with an American component are considered stronger, as are projects focused on underserved communities (youth, women, LGBTI, etc.) and projects located outside Turkey’s metropolitan areas. Applications that have in kind or cost sharing support from other organizations are also considered stronger. Preference will be given to individuals and organizations with a proven track record of executing superior cultural and NGO events and projects. Projects that have an established working Memorandum of Understanding among all partners will also be considered stronger. Project implementation timeline should not start before March 2019.

Activities that are not typically funded include, but are not limited to: paying to complete activities begun with other funds; political party activities; charitable activities; construction projects; fund-raising campaigns; commercial projects; scholarships to support educational opportunities or study and research for individuals; or projects aimed only at primary institutional development of the organization. Lump sum overhead costs, alcoholic beverages, and vague budget line items, such as “Miscellaneous Items” or “Unforeseen Expenses” will not be funded.  Proposals with budgets in large part requesting funding for travel to the United States will be viewed unfavorably.

Evaluation criteria

Proposals will be evaluated according to the criteria below:

Relevance to Key Bilateral Themes (25p)

* The project idea aligns well one theme, and preferably with at least two themes. 

Project Quality/Project Planning/Ability to Achieve Objectives (25p)

* The project idea is well developed, with detail about how the project activities will be carried out.

* The proposal includes a reasonable implementation timeline and effectively allocates resources

Budget (20p)

* Realistic: The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

* Reasonable:  Costs are reasonable in relation to the proposed activities and anticipated results.

* Scalable: The budget can be decreased if necessary, based on such factors as participant numbers, geographic reach etc.

* Cost Sharing: Applicant is seeking funds from other sources or willing to contribute (in kind is acceptable)

Impact and Sustainability (10p)

* Impact: Goals and objectives are clearly stated and the project approach is likely to provide maximum impact in achieving the proposed results. The project shows strong potential to reach a new or large target audience.

* Sustainability: Project activities will continue to have positive impact after the end of the project.

Monitoring and Evaluation (10p)

* Applicant demonstrates it is able to measure project success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal.

* The project includes output and outcome indicators and the proposed evaluation provides tangible products.

Organizational Capacity and Record on Previous Grants (10p)

* The organization has expertise in its stated field and has the internal controls in place to manage federal funds. This includes a financial management system and a bank account.

We will inform all applicants about the results of this competition by email by the beginning of February 2019.

This notice is subject to availability of funding.

The full Notice of Funding Opportunity can be reached at https://www.grants.gov/web/grants/search-grants.html


Frequently Asked Questions
  • No, the primary activities of a project must be implemented in Turkey.
  • The Small Grants Program aims to promote cultural understanding and economic prosperity in Turkey. If a portion of your project proposes a trip to the U.S., please be clear about how this trip is (a) necessary for the success of your project and (b) how this trip will have a larger impact on cultural understanding and economic prosperity in Turkey.
  • No, research projects will not be funded.
  • Non-profit organizations (such as a dernek, vakif, birlik, federasyon, konfederasyon, etc.) registered with a Turkish legal authority (such as Dernekler Masasi or Vakiflar Genel Mudurlugu) can apply. Organizations applying for a grant must submit their registration number.
    If you are applying on behalf of a group that is unregistered, you may apply as an individual on behalf of your group project team.
  • A public high school is ineligible to apply and receive funds. However, if your school has a non-profit organization (such as a dernek, vakif, birlik, federasyon, konfederasyon, etc.) registered with a Turkish legal authority (such as Dernekler Masasi or Vakiflar Genel Mudurlugu), the organization can apply. Organizations applying for a grant must submit their registration number.
    Additionally, a public high school teacher may apply as an individual.
  •  We advise you to select the topic which best defines your project. However, if the project incorporates two areas equally, you may select more than one topic area.
  • We may ask for additional documentation after your initial proposal is evaluated. However, we do encourage applicants to have a formal understanding with their partner(s) about their roles and responsibilities in the project. For the first phase of the application, please submit only the application form.
  • Partnership is not a mandatory criterion for the Small Grants Program. Your partner does not have to be a registered organization.

All application forms are located at the column on the right hand side of the page, under the heading “Docs & Forms for Applicants”.

  • If you are planning to apply for the first time and for a grant up to $10,000, please fill out and submit the “Grant Request Form.”
  • If you are planning to apply for a grant up to $100,000, please provide the following documentation:

1-Mandatory application forms:

    • SF-424 (Application for Federal Assistance – organizations) or SF-424-I (Application for Federal Assistance –individuals)
    • SF424A (Budget Information for Non-Construction programs)
    • SF424B (Assurances for Non-Construction programs)
  1. Summary Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
  1. Proposal (10 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. Use the Grant Request Form provided.
  1. Budget Justification Narrative: After filling out the SF-424A Budget form, use a separate sheet of paper to describe each of the budget expenses in detail.
  1. Attachments :

5.1. 1-page CV or resume of key personnel who are proposed for the program

5.2. Letters of support from program partners describing the roles and responsibilities of each partner or a Memorandum of Understanding among all partners (if applicable)

5.3. If your organization has a NICRA and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.

5.4. Official permission letters, if required for program activities

5.5. Legal registration documents of non-profit organizations

 

We advise you to review the full notice of Funding Opportunity.

  • Civil society organizations or a higher education institutions applying for a grant must obtain a DUNS number, an NCAGE code and register with www.SAM.gov This process may take up to one month, therefore the process should be started as soon as you decide to apply for a grant. Individuals applying for a grant do not need to obtain a DUNS number, an NCAGE code and register with www.SAM.gov
  • For instructions on how to obtain a DUNS number, NCAGE code and register with www.SAM.gov, check the guidelines provided on the right hand column of this page, under the “Additional Resources” heading.